Our Top Tips for Time Management

Our Top Tips for Time Management

 23 Jan 2020

Time management - how to improve it in your working day
 
Anthony Liccione once said, “They say, timing is everything. But then they say, there is never a perfect time for anything.” When it comes to how we cram everything into our working day, there has never been a truer phrase. Manufacturing time is not an option, so how can we improve our time management, and why is it so important?
Effective time management at work means that we can work smarter, not harder. We often hear this being said, but where are the practical tips to help us actually achieve this? We would all relish the opportunity to take the smarter route than the harder route, especially if the wins at the end give us better results, a more structured work/life balance and the ability to manage our stress levels. So, we dug deep and came up with what we believe are the strategies you need to implement to make your time management more effective and productive.
 
Get to bed early and wake up early
 
There is a lot of evidence to suggest that the most successful entrepreneurs and CEOs are those that wake up early. And this is probably quite true, but it isn’t as easy as just setting your alarm clock half an hour earlier each day. It is about creating a structured sleeping pattern that is as consistent as it can be throughout the week and the weekend. Our bodies like routine; any disturbances to that routine can put us out of sync for days on end. Try and find a sleep routine that you can fit in with your lifestyle that allows you to get to bed a little earlier and wake up a little earlier. The extra time will pay dividends, and your body and brain will be more alert throughout the day.
 
Work S.M.A.R.T 
 
This is all about setting specific, measurable, achievable, relevant, and time-based goals. 
 
Specific – a clearly defined goal. 
Measurable – Know your numbers. A goal cannot be achieved without the numbers or statistics to back it up. If you know your numbers, you will know if you are on track.
Achievable – is your goal realistic? Far too often, we set ourselves goals that simply cannot be achieved. No one can work smarter or be successful if their goals are unachievable.  
Relevant – Are your goals relevant to both your business and economic influences? Setting goals that aren’t relevant to your business or do not marry with current economic influences can make them easily unattainable.
Time – Every goal needs a target date or deadline. You may find it easier to break your goal down into smaller tasks and give them individual timescales to keep you focused and on track. Bitesize chunks can be easier to track and to achieve.
 
 
Make your first tasks of the day the most important tasks
 
From the moment you step through the office door, distractions are abundant. The more the day progresses, the more distractions turn up, and suddenly it’s 5.30, and nothing on your to-do list has a tick next to it. Make a list of your tasks in order of importance and get started on them as soon as you walk through the door. You can let your colleagues know that you are not to be interrupted for the first hour of the day so that you can tackle the important stuff head-on. We know someone who used to place a red brick on their desk when they weren’t to be interrupted. The brick signified that the tasks in hand were important and needed to be completed without interruption. We aren’t suggesting you haul a builders’ merchant’s into work with you, but you can have a sign on your desk that indicates you need to be left undisturbed. 
 
Get unconnected!
 
Emails, text message, social media notifications and even your front doorbell can disturb with a simple ping. Did you know that we end up wasting 759 hours each year due to workplace distractions like our connected technology? Turning your phone off may not be an option, but why don’t you try putting it on silent and popping it in your desk draw – out of sight out of mind. 
 
 
Ditch the multitasking
 
Only 2% of the population can multitask effectively. That means 98% of us are juggling and doing it badly. Stop multitasking badly and complete one task at a time. You’ll get better results, and the chances are you will arrive at the end result quicker and with less stress.
 
Refresh and rejuvenate
 
Taking breaks is important. Step away from your desk, preferably grab a lung full of endorphin-enhancing fresh air, and reset your brain. Sometimes when we keep plodding away at a task, our concentration fails and it takes us longer to find a solution to a problem, or as is often said, see the wood for the trees. Clearing your mind, just for 10 minutes, can reset your thought process and you can tackle those tasks head-on with a refreshed and rejuvenated mindset.
 
The above tips are just a few that we have come up with to help you kick start your time management strategy. But there is one final piece of advice we want to impart to you; leave work at the office door. It is important to switch off from work and enjoy your life. After all, we work to live, not live to work. A well-balanced work life and home life is essential for mental well-being and stress management, both of which will ultimately make you more focused and successful when you step back into the office the following morning. 

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