Our client is looking for an Assurance and Vetting Administrator to provide administrative support to their Assurance, Vetting and HSEQ teams.
THE SUCCESSFUL APPLICANT
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Strong analytical, problem solving, time management, project management and decision-making skills.
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Proven background in administration
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A high level of competency with all MS office packages, especially Excel and PowerPoint.
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Excellent attention to detail and work ethic.
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Strong teamwork, interpersonal and communication skills.
JOB DESCRIPTION
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Schedule vetting inspections in line with company and customer requirements, communicating key information to stakeholders.
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Maintaining Vetting Inspection schedules in Excel and Inspection System.
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Oversee updating OCIMF crew matrix and HVPQ with collaboration with vessels.
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Complete vetting/ screening questionnaires as required.
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Upload approved responses to OCIMF SIRE website and Inspection System.
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Coordinating the arrangement of audit schedules and agendas as required.
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Assist in the management and participation of TMSA submissions and reviews.
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Assist in driving the Assurance strategy, projects and roadmap.
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Act as a Member of the Vetting Focus Stakeholder Group.
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Provide support on management of Marine Assurance activities including navigation, security, cargo and ballast operations.
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Undertake detailed data input and analysis.
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Generate trending reports and presentation material for Management Review.
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Ensure timely management and handling of invoices.
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Provide administrative support for internal and external meetings.
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Coordinating project administration as required.
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Providing administrative support for Management of Change; Legislation updates and HSEQ campaigns, and project.
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Support and provide cover for HSEQ Coordinators as directed by Line Manager.
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Sit as a member of ERT in the capacity of Documentation team member. Set up ERT room equipment; maintain ERT Activity Log and any other relevant record keeping.
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Work collaboratively with Fleet Teams, vessels and external parties.
REMUNERATION PACKAGE ON OFFER
Competitive Salary and benefits package.