Our client is looking for a Business Support Officer to join their team in Edinburgh on a full-time, permanent basis.
The Business Support Officer will be responsible for co-ordinating and responding to external and internal estates matters in a positive, proactive and timely manner. The Business Support Officer will develop and maintain a network of internal and external contacts for all property and estate matters.
THE SUCCESSFUL APPLICANT
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Excellent written and verbal communication skills.
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Strong administration and organisational skills.
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Demonstrated experience in a fast-paced work environment.
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Ability to work effectively within a team as well as autonomously.
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Proficient with full Microsoft Office Suite including Excel and SharePoint.
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Experience working within estates / property management – preferred.
JOB DESCRIPTION
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First point of contact for all 3rd party estates / property queries, including from site neighbours.
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Ensure the preservation of Title Deeds and the digitalisation of key documents.
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Collate and submit Voluntary Registration documents for our client’s properties.
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Deal with Voluntary Registration queries from the Registers of Scotland.
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Manage the Property Rental schedule and ensure that correct rates are charged and paid.
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Liaise with legal advisors and landlords to ensure rental leases are in place and up to date.
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Work with Asset Manager and Business Support Manager on 3rd party leases and agreements.
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Build and maintain a positive image of the client’s property and estate management with neighbours and other 3rd parties.
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Working with other departments co-ordinates the estate elements of public access to lighthouses.
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Liaison with legal advisors to facilitate all legal elements of the estates and property portfolio.
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Provide monthly estates report to Business Support Manager and collate estates related data for ad-hoc reports and information requests.
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Provide comprehensive administrative support with a range of meetings including, preparing agendas, collating reports, circulating papers and minute taking.
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Co-ordinate the 6-weekly Estates Group meetings.
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Co-ordinate catering arrangements for internal and 3rd party meetings.
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Assist the Communications Officer with updating the company website and other marketing and communications tasks.
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Assist the Business Support Manager with the upkeep of contract buoy maintenance records and other ad-hoc business development administrative tasks.
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Update SharePoint (including maintaining the Estates section) and other ICT systems as and when required.
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Manage documents in line with legal requirements and policies.
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Provide administrative support and cover to members of the Business Support Team including, assisting with archiving documents, document management, travel bookings and reception duties.
REMUNERATION PACKAGE ON OFFER
£28,508 per annum plus benefits package including attractive civil service pension. Excellent training and development opportunities.