Administration
Glasgow

Crewing Assistant

Ref: 1161| Posted: 29th Jun 2022

Our ship management client requires a Crewing Assistant to join their team in Glasgow to assist the crewing team with administration and compliance requirements and support the wider crewing function. Previous experience is not required as full training will be provided. This is an excellent opportunity to start your career in the marine industry.
 
THE SUCCESSFUL APPLICANT
 
Essential:
  • Appropriate Secondary school qualifications including a minimum of 2 Highers or equivalent experience.
  • Good understanding and knowledge of flag requirements and other statutory requirements for seafarers.
  • Good Working Knowledge of Microsoft Office software.
  • Excellent interpersonal skills and a high level of attention to detail.
 
Desirable:
  • Previous experience working within seagoing HR team for a ship management company.
  • Shipping HR related legislation; STCW, MLC.
  • Minimum of 1 years’ experience in a marine environment.
  • Experience in multinational crew and seafarer requirements.
 
JOB DESCRIPTION
  • To verify that Crew locations are correctly entered and up to date in database to ensure timely payment of the sea staff’s salary prior payroll monthly cut-off dates.
  • Attend to and follow up email queries from finance/agents/marine personnel with regards to crews’ wages remittances and related matters.
  • Responsibility for a small number of vessels.
  • Maintain bank details of crew beneficiaries.
  • Liaise with ship masters on the monthly submission of ship statement of accounts for month end closing and reconciliations.
  • Liaison with external parties such as port and recruitment agents for marine personnel related operational matters.
  • Ensure correct certification and documentation in place with recruitment agents.
  • Administer ship manager system as per company’s procedures.
  • Monitor and effect marine personnel development plan.
  • Monitor the appraisal/assessment of marine personnel performance.
  • Ensure compliance to all regulatory requirements and company policies pertaining to Marine personnel performance.
  • Arrange Senior Officers to attend officer for annual appraisal.
  • Enroll crew members in the Company Medical Plan.
You may be asked from time to time to undertake other tasks that are considered to be relevant to your position.
 
REMUNERATION PACKAGE ON OFFER
 
Competitive Salary and Benefits Package