Human Resources

Fleet Personnel Assistant

Ref: 785| Posted: 10th Feb 2021

Our Glasgow based client is looking for a Fleet Personnel Assistant, who will be responsible for all aspects relative to sea staff being employed, paid, appointed, joining and leaving Company vessels.
  • Experience in shipping/crewing or the offshore industry is preferred.
  • Minimum of Five National 5 or equivalent (qualifications) including English and Mathematics or relevant experience gained in a similar role and/or environment.
  • At least 1 years’ experience in a previous office administration role.
  • Good MS office skills.
  • Strong attention to detail.
  • Excellent communication skills.
The main responsibilities for the Fleet Personnel Assistant will be:
  • To be familiar with the requirements of crew certification and STCW and MLC Compliance.
  • Assist with any administration duties to include data entry, filing and extensive use and maintenance of the crewing system.
  • To follow document check process and recruitment procedures as defined in MPD manual.
  • Ensuring newly recruited and promoted personnel are provided with Company / Client policies and procedures.
  • Issuing MLC Employment Agreements for sea staff.
  • Monitoring all employee documentation and ensuring necessary compliance is maintained.
  • Ensuring travel and visas are arranged in a cost effective and timely manner adhering to Company / Client travel policies.
  • To programme, arrange and advise all concerned of sea staff travel details.
  • Maintain accurate and up to date crew lists reflecting crew changes carried out.
  • Input and update crewing system and personnel file in a timely manner, for maintenance of records and payroll purposes.
  • Collating performance appraisal reports and highlight perceived training needs.
  • Provide assistance in preparing monthly reports e.g. turnover, dismissals, and statistics. 
  • Providing information for P&I claims.
  • Review and provide feedback for opportunities for improvement and amendments.
  • Promote and comply with the company’s “Safety and Environmental Policy”.
Competitive Salary and benefits package.