Our Glasgow based client is looking for a Fleet Personnel Assistant, who will be responsible for all aspects relative to sea staff being employed, paid, appointed, joining and leaving Company vessels.
THE SUCCESSFUL APPLICANT
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Experience in shipping/crewing or the offshore industry is preferred.
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Minimum of Five National 5 or equivalent (qualifications) including English and Mathematics or relevant experience gained in a similar role and/or environment.
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At least 1 years’ experience in a previous office administration role.
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Good MS office skills.
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Strong attention to detail.
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Excellent communication skills.
JOB DESCRIPTION
The main responsibilities for the Fleet Personnel Assistant will be:
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To be familiar with the requirements of crew certification and STCW and MLC Compliance.
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Assist with any administration duties to include data entry, filing and extensive use and maintenance of the crewing system.
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To follow document check process and recruitment procedures as defined in MPD manual.
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Ensuring newly recruited and promoted personnel are provided with Company / Client policies and procedures.
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Issuing MLC Employment Agreements for sea staff.
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Monitoring all employee documentation and ensuring necessary compliance is maintained.
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Ensuring travel and visas are arranged in a cost effective and timely manner adhering to Company / Client travel policies.
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To programme, arrange and advise all concerned of sea staff travel details.
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Maintain accurate and up to date crew lists reflecting crew changes carried out.
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Input and update crewing system and personnel file in a timely manner, for maintenance of records and payroll purposes.
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Collating performance appraisal reports and highlight perceived training needs.
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Provide assistance in preparing monthly reports e.g. turnover, dismissals, and statistics.
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Providing information for P&I claims.
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Review and provide feedback for opportunities for improvement and amendments.
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Promote and comply with the company’s “Safety and Environmental Policy”.
REMUNERATION PACKAGE ON OFFER
Competitive Salary and benefits package.