Personnel Officer

Fleet Personnel Officer

Ref: 991| Posted: 25th Nov 2021

We are currently looking for a Fleet Personnel Officer for one of our Global Shipping clients, based in Glasgow.
The Fleet Personnel Officer is responsible for arranging and coordinating all aspects relative to sea staff being employed, paid, appointed, and joining and leaving Company vessels. 
  • Experience of working in a similar role, recruiting, and managing various personnel.
  • Experience in Maritime/Shipping or the Offshore industry is essential.
  • Proficient understanding of STCW, MLC and Flag State requirements is highly desirable.
  • Good admin experience within a fast-paced office environment.
  • Strong IT skills with good working knowledge of MS office packages.
  • Excellent communication skills.
  • Strong attention to detail.
  • Acting as the first point of contact for all personnel-related matters and queries for personnel placed on vessels under your responsibility.
  • Ensuring vessels are manned by suitably experienced and qualified personnel as per Safe Manning, STCW and Flag Certification requirements, within budget and whilst adhering to Client / Company Policies, Procedures and Guidelines.
  • Ensuring briefings are carried out and recorded as per Company procedures (including Senior Officer visits and debriefings) when required.
  • Issue MLC Employment Agreements for sea staff.
  • Monitoring all employee documentation and ensuring necessary compliance is maintained.
  • Ensuring travel and visas are arranged cost-effectively and in a timely manner adhering to Company / Client travel policies.
  • Programme, arrange and advise all concerned sea staff travel details and ensure ships are aware of relief intentions.
  • Maintain accurate and up-to-date crew lists reflecting crew changes carried out.
  • Input and update crewing system and personnel file in a timely manner for maintenance of records and payroll purposes.
  • Processing payrolls within deadlines, including allotments, timesheets, DRJCS, expenses and liaising with the Accounts Department to ensure payments are made in a timely manner.
  • Collate performance appraisal reports and highlight perceived training needs.
  • Attending meetings as required, including Ship Visits.
  • Preparing monthly reports, e.g. turnover, dismissals, and statistics.
  • Review and provide feedback for opportunities for improvement or amendments to MPD Manual.
Competitive Salary and benefits package.