Governance Officer

Ref: 1120| Posted: 25th Apr 2022

Our growing Financial Services client have an opening for a Governance Officer who will play a key role within the Risk & Governance team, providing a high-quality service to support the effective management and performance of the board of directors and its subordinate committees.
The Governance Officer will also be expected to act as the main contact for colleagues involved in the production of governance papers and reports.
  • Experience of committee procedures, including minute-taking.
  • Excellent listening and written skills (with the ability to take accurate notes of meetings and summarise discussions effectively).
  • Strong organisational skills: attention to detail, well organised and able to multitask.
  • Able to work to fixed deadlines and perform well under pressure.
  • Excellent Microsoft office skills – including, but not limited to, word, ppt and xls.
  • Draft and maintain agendas and reporting templates for the board and its subordinate committees based on their terms of reference.
  • Request, collate and distribute papers in a timely manner, on a monthly and quarterly cycle. This will involve checking material from various sources and providing on-going support to submitters on presentation and content.
  • Ensure minutes, which accurately reflect the business of the meeting, are drafted, circulated, approved, and archived and that action points are recorded, assigned an owner, and carried out.
  • Provide procedural and presentational advice on the board and committees to members and colleagues.
  • Organise the annual calendar of meetings including zoom/room bookings.
  • Ensure terms of reference are reviewed regularly and updated with any change of responsibility or membership.
  • Coordinate and lead an annual governance effectiveness review, working with the committee chairs, members, and the Head of Risk & Governance.
  • Keep up to date with industry best practice, legislative and other changes that might affect the operation of the board and its committees.
  • Arrange induction training for new board &/or committee members as required, ensuring they have the information and equipment needed to be effective.
  • Represent Risk & Governance at meetings and advise on a wide variety of subjects relevant to governance.
  • Own and maintain the Policy & Key Document Matrix including co-ordinating reviews ahead of updated drafts going through the governance cycle.
  • Co-ordinate and overview entries/updates to the Conflicts of Interest Register and the Gifts & Entertainment Log.
  • Maintain board and committee archives securely.
Competitive Salary & excellent benefits.