HR Assistant
Glasgow

HR Assistant

Ref: 1015| Posted: 6th Jan 2022

We are currently recruiting for an HR Assistant to provide comprehensive support to our client’s HR department in all aspects of the HR life cycle, but with particular focus on absence management administration, maternity/paternity processes, recruitment administration, the maintenance of HR system records, pension administration, HR analytical reporting and note taking at discipline & grievance meetings.
 
THE SUCCESSFUL APPLICANT
  • HR Degree and or equivalent
  • Working towards CIPD qualification now or hoping to in the future
  • 1 – 2 year’s strong administration experience, HR experience preferable
  • Knowledge of Microsoft office packages
  • Ideally HR system experience
  • Experience of working in a confidential nature
  • Working in a customer focused environment
  • Good written and verbal communication skills
  • Strong organisational skills
  • Excellent problem-solving skills with the ability to work under pressure
  • Analytical skills/experience working with data to present into a readable format
 
JOB DESCRIPTION
  • Working in collaboration with the HR Administrator to manage the full new starter process, including: new hire request paperwork, offers of employment, contracts of employment and ensuring company inductions are conducted
  • Assist with recruitment & selection process and coordinating interviews when required
  • Ensuring all employee’s personal file documentation is collated and up to date in line with P020 office and administrations requirements
  • Preparation of letters in relation to employee terms and conditions
  • Maintenance of employee personnel files
  • Input and daily maintenance of the HR database ensuring payroll data input completion and continually developing expertise and knowledge
  • Completion of monthly payroll checking process for payroll accuracy, security and auditability
  • Support with the monthly HR report, providing monthly data and analytics to distribute to the wider business
  • Management of maternity/paternity processes with employees, escalating to the HR Advisors where necessary
  • Management/administration of the HR mailbox ensuring all queries are responded to and or assigned to the person responsible investigating and answering more complex queries
  • Administration/monitoring of mandatory training certificate records for all Business Units; updating in line with defined matrix and escalate gaps to relevant HR representative
  • Coordinate and manage training bookings, including booking rooms for internal training
  • Support with intermediate reporting requirements, including absence tracking management and ensuring compliance with contractual terms and adherence of the attendance management policy
  • Booking rooms and conference facilities for business meetings/functions
 
 
REMUNERATION PACKAGE ON OFFER
Competitive Salary and Benefits Package