Our ship management client requires an HR Assistant to join their team in Glasgow.
The HR Assistant will be responsible to provide comprehensive support to the HR Business Partner in all aspects of the HR life cycle, with particular focus on absence management administration, recruitment administration, the maintenance of HR system records, pension administration, HR analytical reporting and note-taking at disciplinary & grievance meetings.
THE SUCCESSFUL APPLICANT
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Degree in Human Resources (or equivalent).
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6 – 12 months HR administration experience.
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Knowledge of Microsoft Office packages.
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HR system experience.
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Experience of working in a confidential environment.
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Working in a customer-focused environment.
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Good written and verbal communication skills.
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Ability to work under pressure.
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Strong organisational skills.
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Able to work under own initiative.
JOB DESCRIPTION
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Management of the full new start process, including new hire request paperwork, offers of employment and ensuring company inductions are conducted.
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Assist with recruitment & selection process and coordinating interviews when required.
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Ensuring all employee’s personal file documentation is collated and up to date in line with P020 office and administrations requirements.
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Monitoring and ensuring probation period records are completed, saved, and liaise with relevant HR representative for escalations.
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Input and daily maintenance of the HR database, ensuring payroll data input completion and continually developing expertise and knowledge.
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Proactive approach to developing HR database skillset and reviewing alternative ways to monitor & log all employee data for reporting requirements.
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Completion of monthly payroll checking process for payroll accuracy, security, and auditability.
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Manage the administration of the full HR lifecycle of processes from recruitment to termination of contracts.
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Management/administration of the Onshore HR mailbox, ensuring all queries are responded to and/or assigned to the person responsible investigating and answering more complex queries.
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Administration/monitoring of mandatory training certificate records for all Business Units; updating in line with defined matrix and escalate gaps to relevant HR representative.
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Coordinate and manage training bookings, including booking rooms for internal training.
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Assisting the HR Advisors and team with all other HR activities, including supporting the administration duties within relevant HR projects.
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Support with intermediate reporting requirements, including absence tracking management, ensuring compliance with contractual terms and adherence of the attendance management policy.
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Preparation of letters, contracts of employments, etc.
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Maintenance of hard copy and electronic HR files.
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Booking rooms and conference facilities for business meetings/functions.
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Occasional travel required.
REMUNERATION PACKAGE ON OFFER
Competitive Salary and Benefits Package