Personnel Officer

Marine Personnel Officer

Ref: 919| Posted: 7th Sep 2021

We are currently looking for a Marine Personnel Officer to work in Glasgow on a 12 month contract. 
The Marine Personnel Officer will report directly to the Marine HR Manager. As first point of contact for seafarers, the Marine Personnel Officer is responsible for ensuring that seafarers are appointed to the appropriate ships, ensure compliance with certification and be the first point of contact for the Seafarers
  • Knowledge and experience in the marine industry.
  • Ability to respond positively to customers in an effective manner.
  • Demonstrates teamwork, interpersonal and communication skills.
  • Proficient in Microsoft office applications.
  • Interact closely with Marine Personnel Officers and take ownership of junior officer scheduling.
  • Interact closely with Lead Marine Personnel Officer for personnel scheduling. Owner of crew changes. Nominate ports for reliefs. Act as the liaison/contact person for all officers in matters of scheduling regarding appointments to and from vessels. 
  • Ensure relevant details are passed to regional service centres in order that they can carry out logistics administration for seafarers. Follow up with service centre on same, especially in the case of changing vessel prospects.
  • Ensure all officers joining vessels are in full compliance with statutory and company requirements with regard to certification and training.
  • Act as the team Marine HR partner for sea staff. Forge relationships with sea staff and be the ‘go to’ contact for all employee relation matters.
  • Updating accurately activities in Adonis. Ensure current crew lists are available for all team vessels with Adonis.
  • Arranging for support, maintenance and repatriation for crew members who have landed ashore for any reason.
  • Providing appropriate personnel information to the accounts department in respect of manning / payroll related matters.
  • Arrange and ensure relevant parties are made aware of new hire orientation procedures, current sea staff visa requirements in local office.
  • Acknowledge resignation letters and conduct exit interviews to establish the reason for leaving.
  • Apply the dismissal or disciplinary procedure when required.
  • Manage the process when seafarers announce that they are retiring.
  • Administer the company service awards program within the team. This will include providing necessary anniversary milestones and promotion data to corporate communications for inclusion in company publications.
  • Assist with preparation of team manning and travel budgets as required.
  • Participate and provide input to monthly and annual crew and travel analysis/OPEX reports as determined by Fleet Director.
  • Participate in the emergency response team, as necessary.
  • Active participation in seafarer conferences and events.
  • Contact for ‘After Office Hours’ for their respective teams, as necessary.
Competitive Salary and benefits package.