Administration
London

Technical Assistant

Ref: 1173| Posted: 22nd Jun 2022

We are recruiting for a Technical Assistant to join our Ship Management client, based in Central London.
 
The Technical Assistant will assist Technical Department staff in business matters, to ensure the smooth daily operation of the Company.
 
THE SUCCESSFUL APPLICANT
  • GCSE or above of related discipline
  • 1-2 years technical secretarial experience
  • Highly responsible and well organised
  • Sound knowledge of Microsoft Office
  • Experience of shipping industry (desirable but not essential)
 
JOB DESCRIPTION
  • Provide secretarial and administrative support to the Technical Department
  • Prepare Reports (Inspection reports, Travelling Expenses Reports, Entertainment Claims)
  • Assist in Fleet communication (Letter, Fax, Forms)
  • Check Ship messages daily
  • E-file ships month end reports and documents; update Ship certificates; manage mailing and arrange courier service and packing for technical officer
  • Prepare necessary documents (Proforma Invoice, Mail list, Airway Bill)
  • Communicate with logistic company
  • Make Import / Export declaration
  • Assist with all business travel arrangements: apply Visa and prepare necessary documents; book air ticket and hotel; prepare travel itinerary and trip expenses report
  • Arrange meetings: schedule appointments for owners, suppliers, and crew; prepare presentation materials and greet guests
  • Handle incoming calls
  • Promote and comply with the Company’s “Safety and Environmental Policy” and any other duties as may be reasonably required by the Management of the company
 
REMUNERATION PACKAGE ON OFFER 
 
Competitive Salary and benefits package.