Finance and Office Manager

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IT consultancy firm based in Glasgow looking for a Finance and Office Manager, responsible for ensuring the organisations accounts records are accurate, tracking all transactions, and ensuring order delivery is handled correctly and in a timely manner.
 
THE SUCCESSFUL APPLICANT
 
Desirable Skills
  • Good working knowledge of Xero bookkeeping
  • An advanced knowledge of MS Office, particularly Excel formulas
  • Experience of utilising web based management systems
  • Experience of working with senior staff
  • Excellent communication skills - both written and verbal
  • Organised, mature, credible, reliable, tolerant and determined
  • Ability to identify areas where improvements can be made and take ownership
JOB DESCRIPTION
 
The Finance and Office Manager will also be responsible for organising all the administrative activities that facilitate the smooth running of an office. This includes the organising of people, information and other resources. You must make sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.
  • Accounting records including regular bank reconciliation
  • Creation of monthly accounting reports including analysis
  • Credit control management
  • Staff journals/payroll
  • Tracking and managing petty cash
  • Tracking & processing VAT returns
  • Staff expenses & on occasion making office related purchases
  • Tracking & processing delivery of sales & purchase orders / invoices
  • Tracking of ordered software licensing and / or support service details
  • Onboarding new Support Customers / updating support services record; including issuing contracts
  • Handling cross-charging between multiple organisations
  • Preparation of sales quotations
  • Managing filing systems (Physical, Dropbox and MS SharePoint)
  • On occasion performing HR related activities
  • On occasion providing cover for operational manager

REMUNERATION PACKAGE ON OFFER 

Competitive Salary and benefits package.
 
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