Office and Sales Administrator

Our client, based in South Lanarkshire, is looking for an Office and Sales Administrator to join them on a permanent basis. 
 
THE SUCCESSFUL APPLICANT 
  • Strong organisational and multitasking skills with attention to detail.
  • Experience in office management, sales support, and/or procurement (start-up or SME a plus).
  • Confident using CRM systems (HubSpot/Salesforce desirable).
  • Clear communicator with a proactive, problem-solving mindset.
  • Familiarity with basic financial principles such as budgeting, invoicing, and expense tracking. Experience with accounting software (e.g., QuickBooks, Xero) is a plus.
  • Proficient in Microsoft Office Suite and common office technology.
  • Ability to thrive in a fast-paced, evolving environment with a startup mindset.
  • A genuine interest in climate tech and sustainability, with a strong alignment to the company’s mission.
 
JOB DESCRIPTION  
  • Oversee office operations, suppliers, and systems; manage team logistics and events; support HR processes including onboarding.
  • Maintain CRM and sales data integrity, prepare proposals and contracts, coordinate with clients and partners, and track pipeline progress.
  • Manage supplier relationships, negotiate terms, and coordinate purchasing to ensure value for money and operational efficiency.
  • Assist with invoicing, expenses, budget tracking.
  • Act as first point of contact for internal queries, ensuring processes are clear and efficient.
  • Manage day-to-day office operations, including scheduling meetings, coordinating office space, and ensuring a clean and organized environment.
  • Serve as the point of contact for general HR-related queries (e.g., benefits, leave requests, workplace policies). Coordinate with HR on recruitment efforts, including scheduling interviews, and onboarding.
  • Attend board meetings to take minutes as required.
  • Monitor, manage and ensure compliance with ESG policy and Net Zero plans.
  • Coordinate and manage staff business trips including staff travel needs and accommodation.
 
REMUNERATION PACKAGE ON OFFER  
 
Competitive salary and benefits package