Office Manager

Our client, an innovative climate tech start-up based in Glasgow, is looking for an Office Manager to join them on a permanent basis. 
 
The Office Manager will ensure the smooth running of daily operations, while also providing critical financial and administrative support.  You will support various operational aspects, including office administration, vendor management, office supplies, and employee services, along with key financial responsibilities like managing invoices, budgets, and financial reporting.
 
THE SUCCESSFUL APPLICANT 
 
  • 2-4 years in office management, administrative support, or similar roles. Experience in a start-up environment is preferred.
  • Familiarity with basic financial principles such as budgeting, invoicing, and expense tracking. Experience with accounting software (e.g., QuickBooks, Xero) is a plus.
  • Highly organized with the ability to manage multiple tasks simultaneously and prioritize effectively.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite and common office technology.
  • Ability to anticipate needs, solve problems proactively, and handle unexpected challenges.
  • Strong attention to detail, especially in handling financial and administrative tasks.
  • Ability to thrive in a fast-paced, evolving environment with a startup mindset.
  • A genuine interest in climate tech and sustainability, with a strong alignment to the company’s mission.
 
Desirable:
  • Experience working in the climate tech, clean energy, or sustainability sectors.
  • Familiarity with payroll systems and human resource software.
  • Knowledge of environmental best practices for office management.
 
JOB DESCRIPTION  
  • Manage day-to-day office operations, including scheduling meetings, coordinating office space, and ensuring a clean and organized environment.
  • Organise and maintain office supplies, equipment, and furniture.
  • Coordinate office events, team-building activities, and celebrations.
  • Liaise with service providers, including cleaners, building maintenance, and security.
  • Process and track office invoices, ensuring timely payments to vendors.
  • Maintain records of financial transactions related to office operations, including supplies, subscriptions, and services.
  • Assist with payroll and employee expense administration.
  • Serve as the point of contact for general HR-related queries (e.g., benefits, leave requests, workplace policies).
  • Maintain employee files and records, ensuring they are up to date and compliant with regulations.
  • Coordinate with HR on recruitment efforts, including scheduling interviews, and onboarding.
  • Promote a positive office culture, ensuring employees have the necessary support.
  • Support the company’s sustainability initiatives within the office.
  • Assist in coordinating initiatives like carbon offset programs or eco-friendly office supplies.
  • Attend board meetings to take minutes as required.
  • Monitor, manage and ensure compliance with ESG policy and Net Zero plans.
  • Coordinate and manage staff business trips including staff travel needs and accommodation.
 
REMUNERATION PACKAGE ON OFFER  
 
Competitive salary and benefits package.