Our global shipping client are recruiting for an Operations Assistant to join their Glasgow based team on a nine-month fixed term contract, who will provide administrative support to the Gas operations department.
THE SUCCESSFUL APPLICANT
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Results, and solutions driven approach required
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Experience in a similar role desirable
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Strong interpersonal, verbal, and written communication skills coupled with the ability to build successful relationships with internal and external stakeholders
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Intermediate skills with all basic Microsoft applications. (Word, Excel, Outlook)
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Excellent administration and strong organizational skills
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Attention to detail and high level of accuracy in all aspects of work output, in addition to the ability to handle data with confidentiality.
JOB DESCRIPTION
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Assist with board materials (presentations, minutes etc), JV reporting and provide administration for project work
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Provide support for board/conference calls, seafarer conferences and careers fairs (Cadets etc), in addition to assisting/preparing for customer visits
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Monitor new or revised maritime legislations that could impact on gas operations, communicate legislation updates to the operations team and maintain and update the legislation register
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Provide support to Directors and teams as require
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Provide absence cover for executive assistant
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Member of the public affairs team. On-call as first point of contact for incidents 24/7 every 6 weeks
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Assist with minutes of weekly operations meeting(s)
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Provide administration for ERT interventions
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Superuser for employee expenses. Introduce new staff members to AMEX and provide understanding of expectations for expense management
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Management team administrator and meeting facilitator
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Member of the Vessel Social Committee initiative
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Organise and maintain the SharePoint site
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Create labels and customs paperwork for all corporate shipments and process subsequent invoices
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Send, monitor, and complete confirmation form for the weekly emails for vessels
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Prepare and do the ‘Welcome Ashore’ interviews for the Magazine every quarter
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Holiday cover: prepare and package fleet mail to all vessels completing all necessary customs paperwork and tracking details
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Act as the administrator for the Employee Suggestion Program and assist with the vessel’s Employee Suggestion Program
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Provide reception cover every Monday and ad-hoc when required; facilities management, sign-in procedure, phone enquiries etc
REMUNERATION PACKAGE ON OFFER
Competitive Salary and benefits package